Technical Services librarians on law_lib may be interested in the following
message, posted originally on CONSRLST. My reply to Maureen Landry
follows. I hope other catalogers will reply to her request for comments as
well.
Diane Hillmann
Cornell Law Library
>>Date: 13 Sep 1994 09:52:09 GMT
>>From: MAUREEN LANDRY <LANDRY@MAIL.LOC.GOV>
>>Subject: SHEPARDS CITATIONS
>>To: CONSRLST subscribers
>>
>> Recently Marie Whited of the Law Library and Judy Kuhagen of
>> the Policy Office met with several serial catalogers to discuss
>> the question of LCs recataloging "Shepard's" as serials. Up
>> until now LC has cataloged Shepard's citations as monographs
>> because the work as a whole did not fit LCs definition of a
>> serial. Because of publishers' requests or U.S. Postal Service
>> considerations, NSDP has cataloged the supplements as serials
>> with notes to the monographs they update.
>> The meeting was prompted by a request from the law community
>> that LC reconsider its policy and there was general agreement at
>> this meeting to treat Shepard's citations as serials. On an
>> incremental basis LC will recatalog Shepard's citations as
>> serials.
>> There are, however, some questions about HOW to describe the
>> titles.
>> 1. Because the bound volumes, supplements and advance sheets
>> are used together, the law libraries in general would like one
>> record for each title with notes to explain the publication
>> pattern.
>> 2. Because there is a separate numbering scheme for the
>> supplements and the bound volumes, some catalogers feel two
>> records are needed with one to describe the bound set and another
>> to describe the updating supplements.
>> To get around the numbering problem, we are considering basing
>> the description on the CHRONOLOGICAL designation, ignoring both
>> the volume numbers of the supplements as well as the edition
>> numbers of the bound set. Thus there would only be one record
>> with the dual sets of numbering explained in notes. The Policy
>> Office and the Law Library favor this approach.
>> We would like to have feedback from those who work with or
>> catalog these titles as to the effect of this approach on their
>> internal catalogues.
>> Since we hope to implement this recataloging quite soon we would
>> appreciate responses before the end of September.
>>
>> Please respond to:
>>
>> Maureen Landry
>> Serial Record Division
>> Library of Congress
>> (202) 707 6428
>> email: landry@mail.loc.gov
>>
********************************
To: Maureen Landry
Re: Request for comments on cataloging Shepard's Citations as serials
LC's decision to treat Shepard's Citations as serials is very welcome news
both for those of us in the law cataloging community as well as librarians
in other libraries who have to deal with Shepard's publications. Cornell
Law Library has been cataloging Shepard's as serials for well over a decade
(though we follow LC practice in most other ways), and we are very happy
that LC has seen the light!
For most libraries, even the large law research libraries, a single record
as outlined in your message of Sept. 13 would be a distinctive improvement
over the current approach. For those of us who keep superseded volumes,
the edition numbering will certainly be relevant on the holdings record (we
don't retain the paper supplements), but the chronological designation
alone would be sufficient on the bibliographic record. Notes explaining the
edition numbering of the permanent volumes and volume numbering of the
supplements would cover the needs of those of us checking in updates or
retaining superseded volumes, it seems to me.
Diane I. Hillmann
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Diane I. Hillmann
Associate Librarian and Head of Technical Services
Cornell Law Library E-mail: dih1@cornell.edu
353 Myron Taylor Hall Voice: (607) 255-5859
Ithaca, New York 14853-4901 Fax: (607) 255-7193
"Bureaucracy is a giant mechanism operated by pygmies" -- Honore' de Balzac
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